A document accounting system tracks the volume of pages printed, copied and faxed by office equipment. The system can generate a multitude of varying reports that detail the page volume by any number of criteria such as date, client, user, department or recharging code.
Historically, document monitoring has been via individual hardware terminals, which are attached to standalone piece of equipment. As the office equipment market is moving towards network-connected digital products, the document accounting systems market is also making a transition.
Although hardware control terminals tracking print, copy, and fax volumes are still available, there is a growing opportunity to more efficiently manage hardware peripherals on the network. Networked printers, copiers and fax machines can be monitored with more fully featured software packages. As a result, the preference to install a software option with network and web-based platforms is now available.
It has been estimated that a reliable and compliant accounting system will reduce an organisation’s document costs by between 5 and 15%.
Without a tool to understand the document volume within an establishment, it can become particularly difficult to make a fully informed decision where to target improvements. When the data can be clearly understood, improvements can be achieved through better device deployment, improving supplies management and reducing waste.
We firmly believe that to provide a total document solution, the ability to combine hardware with software and professional services is paramount to meet the business needs of today. Offering industry-leading products across the spectrum, we are able to assist all organisations in how they manage the increasing volume in paper-based documents.
We fully understand how the misuse of sensitive information can be a significant threat to the stability of any business. We can provide the essential administrative tools and devices you need to maximise your document security while gaining accurate cost analysis control.
Organisations worldwide trust our consultative approach to provide them with market leading Total Document Solutions. Our unique experience of business and professional services, tailored products and software makes us your ideal partner in the analysis, execution and achievement of your goals, now and into the future. The seamless integration of our powerful document output software with our high performance products provides the complete solution to controlling and recovering your document output costs.
